Software for exporters and trading companies is generally meant to take over a few key areas. These desired features include license and document management, product classification, electronic manifest filing and denied parties screening. Using a system to automate all this ensures compliance. It also means less product shipping hassles, delays and lower costs.
Compliance is the main headache as the exporter has to abide by all the regulations of many different agencies in every country where they have customers. With a hundred different angles to verify before every shipment, manual processing would slow down the business to a crawl. The first order of business is validation of a product's export control license numbers and find out what licenses it needs.
There are secondary issues like checking whether the intended destination is on an embargo list. Sometimes the customer may be on a restricted list. In other cases, the embargo is only for a specific product that cannot be shipped to said customer and/or country.
Sometimes a country will have limits on the quantity of the goods that can be imported. There are innumerable such restrictions, and it would be impossible to discuss each one here. But the enormity of the task is apparent taking into account the 100 or so international lists and over 300,000 entities and agencies whose updates and regulations have to be followed.
It's impossible to do this manually for each shipment. The system does it the easy way, by cross-checking in real-time the product, customer and country against all the required official databases. This needs very strong integration of the product classification, documentation and license management modules.
The document manager has to interface with the other modules to get the data, put together all the paperwork and then submit it electronically to customs. This functionality alone makes Software for exporters and trading companies worth its price, as the company does not have to worry about filing manifests with the likes of AES in the United States or ECS in the United Kingdom. Afterwards, the system generates hard copies for record keeping and maintains soft copies for reports and internal use.
Compliance is the main headache as the exporter has to abide by all the regulations of many different agencies in every country where they have customers. With a hundred different angles to verify before every shipment, manual processing would slow down the business to a crawl. The first order of business is validation of a product's export control license numbers and find out what licenses it needs.
There are secondary issues like checking whether the intended destination is on an embargo list. Sometimes the customer may be on a restricted list. In other cases, the embargo is only for a specific product that cannot be shipped to said customer and/or country.
Sometimes a country will have limits on the quantity of the goods that can be imported. There are innumerable such restrictions, and it would be impossible to discuss each one here. But the enormity of the task is apparent taking into account the 100 or so international lists and over 300,000 entities and agencies whose updates and regulations have to be followed.
It's impossible to do this manually for each shipment. The system does it the easy way, by cross-checking in real-time the product, customer and country against all the required official databases. This needs very strong integration of the product classification, documentation and license management modules.
The document manager has to interface with the other modules to get the data, put together all the paperwork and then submit it electronically to customs. This functionality alone makes Software for exporters and trading companies worth its price, as the company does not have to worry about filing manifests with the likes of AES in the United States or ECS in the United Kingdom. Afterwards, the system generates hard copies for record keeping and maintains soft copies for reports and internal use.
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